e-Voting for shareholders.

What is e-Voting?

e-Voting is the electronic mechanism by which shareholders of listed companies cast their vote on resolutions placed before the company's general meetings — appointment of directors and auditors, adoption of accounts, payment of dividend, mergers, related-party transactions, and so on. Votes can be cast remotely during the voting window or, in some cases, at the meeting venue.

The Companies Act, 2013 (Section 108 read with Rule 20 of the Companies (Management and Administration) Rules, 2014) requires every listed company, and every company with at least 1,000 shareholders, to provide its members the facility of voting by electronic means. The Ministry of Corporate Affairs has authorised NSDL and CDSL to operate the underlying platforms.

Who can vote.

You are eligible to e-Vote on a particular resolution if your name appears in the company's register of members, or in the depository's beneficial-owner register, as on the cut-off date announced by the company in its meeting notice.

• If you bought the shares after the cut-off date, you are not eligible to vote.
• For jointly held shares, only the first holder can cast the vote.
• The voting window is announced in the meeting notice — typically a few days, ending shortly before the meeting.

Individual shareholders — NSDL flow.

If you hold shares in your demat account with DealDepot (or any other NSDL DP), there are two ways to authenticate:

Option A — via NSDL IDeAS (single sign-on)

1. Visit the NSDL e-Services site and click Beneficial Owner under "Login" in the IDeAS section.
2. Enter your IDeAS user ID and password and complete the OTP authentication.
3. After login, click Access to e-Voting — you'll be redirected, already authenticated.
4. Click Active Voting Cycles, pick the company / EVEN, cast your vote on each resolution.
5. Click Submit. Confirmation arrives on screen and on your registered email.

Option B — direct on the NSDL e-Voting portal

1. Visit the NSDL e-Voting portal and click Login under "Shareholder/Member".
2. User ID = your 16-digit demat account number (8-digit DP-ID + 8-digit Client-ID).
3. Enter password (initial password couriered by company / RTA for first login).
4. Complete the OTP / CAPTCHA challenge.
5. Pick the EVEN, vote on each resolution, click Submit.

Non-individual shareholders — NSDL flow.

Non-individual shareholders — companies, partnerships, LLPs, trusts, HUFs, FPIs — must first authorise representatives through a board resolution.

1. Scan a certified copy of the Board Resolution / Authority Letter (PDF) authorising signatories.
2. Email PDF to evoting@nsdl.com and to the company's scrutinizer (email in meeting notice). NSDL marks you "approved" against the EVEN.
3. Authorised signatory logs in to NSDL e-Voting portal using entity's 16-digit demat account number and password.
4. Cast votes, click Submit. Save / print the confirmation.

Shares held with a CDSL DP.

If your shares are held in a demat account with a CDSL Depository Participant, those shares vote through CDSL's platform.

1. Visit the CDSL e-Voting portal and click Shareholder / Members.
2. Enter your 16-digit BO-ID as the User ID and your PAN.
3. Pick the company / EVSN, cast votes, click Submit.

Direct vote through the company / RTA.

Most listed companies engage either NSDL or CDSL as their e-Voting service provider, and the meeting notice tells you which. If the notice points you to the company's Registrar & Transfer Agent (RTA) instead, follow the instructions in that notice.

Forgot User ID or password.

Forgot User ID

Your User ID for NSDL e-Voting is your 16-digit demat account number. Find it on any DealDepot Client Master Report, holding statement, in your BackOffice login, or by writing to your relationship manager.

Forgot password

• NSDL — on login page, click "Forgot User Details / Password" and follow the reset flow.
• CDSL — on login page, click "Forgot Password" and reset using BO-ID and PAN.

If reset fails because your registered email or mobile is no longer accessible, fix is at the depository-account level — please update contacts through your BackOffice login or via your relationship manager, then retry.

e-Voting helpdesk.

For technical issues on the e-Voting platform — login errors, OTP not received, EVEN not visible — please use the depositories' own helpdesks.

For demat-account-level issues — e.g., updating registered email / mobile so that OTPs reach you — reach DealDepot's DP team through the standard channels on our Escalation Matrix page.

Things to remember.

• The company always announces the e-Voting window in its notice — including cut-off date, window, and EVEN / EVSN. Voting is not possible outside this window.
• Once voted on a resolution, you cannot change or cast it again. The vote is final.
• If you have voted electronically, you are not permitted to vote again at the meeting venue, and vice-versa.
• For joint holdings, only the first holder can vote.
• Your password is personal. Do not share it with anyone — including DealDepot staff, NSDL / CDSL staff, RTAs, or anyone claiming to "help you vote".
• You can vote even if you hold a single share. Voting strength is proportional, but the right itself is unconditional on size.

Regulatory framework.

• Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014.
• SEBI Circular SEBI/HO/CFD/CMD/CIR/P/2020/242 dated 09-Dec-2020 — encouraging retail e-Voting participation.
• SEBI Circular SEBI/HO/CFD/PoD2/CIR/P/0155 dated 11-Nov-2024 — updated framework for e-Voting facilitation.
• NSE Circular NSE/COMP/55151 dated 05-Jan-2023 — exchange-level direction.
• Regulation 44 of SEBI (LODR) Regulations, 2015.