e-Voting for shareholders.

What is e-Voting?

e-Voting is the electronic mechanism by which shareholders of listed companies cast their vote on resolutions placed before the company's general meetings — appointment of directors and auditors, adoption of accounts, payment of dividend, mergers, related-party transactions, and so on. Votes can be cast remotely during the voting window or, in some cases, at the meeting venue.

The Companies Act, 2013 (Section 108 read with Rule 20 of the Companies (Management and Administration) Rules, 2014) requires every listed company, and every company with at least 1,000 shareholders, to provide its members the facility of voting by electronic means. The Ministry of Corporate Affairs has authorised NSDL and CDSL to operate the underlying platforms.

Who can vote.

You are eligible to e-Vote on a particular resolution if your name appears in the company's register of members, or in the depository's beneficial-owner register, as on the cut-off date announced by the company in its meeting notice. Voting rights are in proportion to the number of shares held as on that date.

• If you bought the shares after the cut-off date, you are not eligible to vote on that meeting's resolutions.
• For jointly held shares, only the first holder can cast the vote.
• The voting window is announced by the company in its notice — typically a few days, ending shortly before the meeting.

Individual shareholders — NSDL flow.

If you hold shares in your demat account with DealDepot (or any other NSDL DP), there are two ways to authenticate: through NSDL IDeAS (recommended for repeat users), or directly on the NSDL e-Voting portal each time.

Option A — via NSDL IDeAS (single sign-on)

1. Visit the NSDL e-Services site (opens in new tab) and click Beneficial Owner under "Login" in the IDeAS section.
2. Enter your existing IDeAS user ID and password and complete the OTP authentication. (If you don't have an IDeAS account, register once on the same site — it takes about five minutes and is free.)
3. After login, click Access to e-Voting. You will be redirected to the NSDL e-Voting portal already authenticated.
4. Click Active Voting Cycles, pick the company / EVEN (e-Voting Event Number), and cast your vote on each resolution.
5. Click Submit. You will receive a confirmation on screen and on your registered email.

Option B — direct on the NSDL e-Voting portal

1. Visit the NSDL e-Voting portal (opens in new tab) and click Login under "Shareholder/Member".
2. Enter your User ID — this is your 16-digit demat account number (8-digit DP-ID + 8-digit Client-ID).
3. Enter your password. If this is your first login, the company / RTA will have couriered your initial password; for repeat logins use the password you set at first login.
4. Complete the OTP / CAPTCHA challenge as prompted.
5. Pick the EVEN of the relevant company, cast your vote on each resolution, and click Submit.

Non-individual / institutional shareholders — NSDL flow.

Non-individual shareholders — companies, partnerships, LLPs, trusts, HUFs, and FPIs — must first authorise their representatives through a board resolution before voting. The NSDL flow for such shareholders is as follows.

1. The entity scans a certified copy of the Board Resolution / Authority Letter (PDF) authorising one or more individuals as authorised signatories for e-Voting.
2. The PDF is emailed to evoting@nsdl.com and to the company's scrutinizer (the email ID of the scrutinizer is in the meeting notice). NSDL will mark you "approved" against the EVEN.
3. The authorised signatory then logs in to the NSDL e-Voting portal (opens in new tab) using the entity's 16-digit demat account number and password.
4. Cast votes on each resolution and click Submit. Save / print the confirmation for the company's records.

Shares held with a CDSL DP — CDSL flow.

If your shares are held in a demat account with a CDSL Depository Participant (i.e., not DealDepot), those shares vote through the CDSL e-Voting platform. The flow mirrors NSDL's.

1. Visit the CDSL e-Voting portal (opens in new tab) and click Shareholder / Members.
2. Enter your 16-digit BO-ID as the User ID and your PAN. First-time users will set a password; repeat users enter the existing password.
3. Pick the company / EVSN, cast votes on each resolution, and click Submit.

CDSL also supports a single-sign-on flow via the CDSL Easi / Easiest portal (opens in new tab), similar in concept to NSDL IDeAS.

Direct vote through the company / RTA.

Most listed companies engage either NSDL or CDSL as their e-Voting service provider, and the meeting notice tells you which. If the notice points you to the company's Registrar & Transfer Agent (RTA) instead — or to a custom portal — follow the instructions in that notice. The user-ID and EVEN/EVSN format will be the same regardless of the provider.

Forgot User ID or password.

Forgot User ID

Your User ID for NSDL e-Voting is your 16-digit demat account number (DP-ID + Client-ID). You can find it on any DealDepot Client Master Report or holding statement, in your BackOffice login, or by writing to your relationship manager.

Forgot password

• NSDL e-Voting — on the login page, click "Forgot User Details / Password" and follow the on-screen reset flow. NSDL will SMS / email you a new password to the contact details registered on your demat account.
• CDSL e-Voting — on the login page, click "Forgot Password" and reset using your BO-ID and PAN.

If reset fails because your registered email or mobile is no longer accessible, the underlying fix is at the depository-account level — please update your contact details through your BackOffice login or via your relationship manager, then retry the reset.

e-Voting helpdesk.

For technical issues on the e-Voting platform itself — login errors, OTP not received, EVEN not visible, screen errors — please use the depositories' own helpdesks, which are best placed to resolve them.

For demat-account-level issues — e.g., updating your registered email or mobile so that OTPs reach you — reach out to DealDepot's DP team through the standard channels listed on our Escalation Matrix page.

Things to remember.

• The company always announces the e-Voting window in its notice — including the cut-off date, the start and end of the window, and the EVEN / EVSN. Voting is not possible outside this window.
• Once you have voted on a resolution, you cannot change or cast it again. The vote is final.
• If you have voted electronically, you are not permitted to vote again at the meeting venue (poll), and vice-versa.
• For joint holdings, only the first holder can vote. Other joint holders are not eligible.
• Your password is personal. Do not share it with anyone — including DealDepot staff, NSDL / CDSL staff, the company's RTA, or anyone claiming to "help you vote".
• You can vote even if you hold a single share. Voting strength is proportional, but the right itself is unconditional on size.

Regulatory framework.

This page is published in compliance with the following regulatory framework:

• Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014.
• SEBI Circular SEBI/HO/CFD/CMD/CIR/P/2020/242 dated 09-Dec-2020 — Encouraging more retail investors to participate in voting on motions moved by listed companies.
• SEBI Circular SEBI/HO/CFD/PoD2/CIR/P/0155 dated 11-Nov-2024 — updated framework for e-Voting facilitation by depositories and depository participants.
• NSE Circular Ref. No. NSE/COMP/55151 dated 05-Jan-2023 — exchange-level direction to members on facilitating retail e-Voting.
• Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 — voting by shareholders.